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Architectural Engineering & Construction
News, information and comments about construction, engineering and asset management
Collaborative tool construction

The difficulties of adopting a collaboration tool

By | Methods | No Comments

In almost all construction and engineering projects, a platform for collaboration and project management cycle is set up. This provides key benefits to better perform projects and better manage workforce, but it can be hard to be adopted.

Let’s be clear, adopting out a collaborative tool is not instinctive. A software project does not end with the delivery and an easy implementation of a turnkey and hosted application such as Lascom AEC. Installing a platform doesn’t mean that users will properly use the platform and begin to collaborate through it.

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change management

The importance of change management

By | Methods | No Comments

For many people, efficient project management is about filling a central repository with data and documents. This is a first step, but change management is also important.

In industrial engineering and construction, everything is about “change” and evolution innovation, development, modification etc. A data repository is a single version of the truth at a specific time but not at all time! The key is less about what is the information at a specific time than how it evolves.

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Manage document workflow

By | Methods | No Comments

Projects involve an increasing number of internal and external participants, resulting in more complex data. Engineering projects have a growing requirement for traceability, also increasing the amount of data to be managed. This is not only about documents anymore but also about lifecycles, workflow, approval processes, changes etc. Managing documents has grown beyond the simple use of EDMS.

Considering these new uses, typical software solutions reached their limits. For instance standard EDMS is usually not able to efficiently manage automated documentation transfer, plans, on-time delivery or responsibilities in case of an accident. As these issues are essential in an engineering project, companies must find better ways for participants to collaborate and organize information.

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Approval signature

Approval and electronic signature

By | Methods | No Comments

Approval processes are a common issue in EDMS management. Standardizing, referring and gathering documents are the first stages of document workflows. Effectively following the document’s lifecycle (changes identification, updates, versioning etc.) is the second part.

Some documents are more critical than others and need to be approved by many participants. Approval processes are not always the same but usually the chosen one is based on the safer one, even for simple documents. This may result in a complex workflow.

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How to easily manage deliverables

By | Methods | No Comments

Managing deliverables effectively is essential in construction and engineering projects. Providing deliverables ends parts of the project and is often linked to payments. Consequently, effective project management requires clear monitoring of deliverables. Each deliverable is attached to a dedicated file which, all gathered, provide a Final Deliverables List (FDL) which is a record of executed items.

Therefore, it is important to recover and provide all project documents in a structured manner. If the company cannot deliver the FDL at the end of the project, revenue will be impacted.

 

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Business process mapping

By | Methods | No Comments

To improve business processes, it is important to have a global overview. Create a map of processes helps to identify, understand and manage interrelated processes as a system. It contributes to the effectiveness and efficiency of the whole organization to reach its objectives. Business processes mapping helps companies to obtain a shared vision of business processes and to optimize them.

business process mapping

 

 

 

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Major French and European companies go worldwide

By | Industry News | No Comments

French and European engineering companies efficiently manage crisisThe French and European major construction and engineering companies such as Vinci, Bouygues or Eiffage are no longer impacted by the economic downturn. One of the main reasons is the global strategy they have chosen for their activities, which they implemented to cope with the contraction of the European market.

These large groups fulfill major contracts in developing countries where
the need for infrastructure is critical and where, accordingly,
investments are higher. To better compete for these contracts requires
acquiring local companies to have offices on site. 

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Documentation review: serial or parallel approval

By | Methods | No Comments

documentation reviewDocuments review and approval processes are challenging. Defining an appropriate process for documents review and approval is crucial, but it is difficult to optimize.

In most companies, document review cycles are in series. Usually it is through informal emails or internal mails with no formal or traceable process or tool support.

For instance, Bob, the document author send it to his colleague John for review. Then, he sends it to Mrs. Smith, Bob's manager has to approve it as well as Mr. Drew, head of the quality control department. . Each reviewer modifies the file name in a crude way to track the versions. At the end, the document name looks like [Client] – Specification XXX-v8_Bob_John_Smith_Drew.

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Organize collaboration in engineering projects

By | Methods | No Comments

The single repository is a strategic part of information systems while using PLM. It creates a “single version of the truth” by centralizing and structuring all projects and processes.

With a PLM, participants can directly access their assigned tasks so they can focus on performing their work instead of wasting time looking for the appropriate information or correct version of a document.

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Document controller

By | Roles | No Comments

Our guest today is Jean-Roch Martin, Head of PLM projects for engineering and complex systems market segments. He will talk about one of the key positions he works with on a daily basis: Document Controller.

Document Controller is a key position in engineering projects. Unlike information officers or designers (documentary production), document controllers mainly organize documents workflow. This key staff is in charge of defining the documents coding and processes to exchange with subcontractors.

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