Projects involve an increasing number of internal and external participants, resulting in more complex data. Engineering projects have a growing requirement for traceability, also increasing the amount of data to be managed. This is not only about documents anymore but also about lifecycles, workflow, approval processes, changes etc. Managing documents has grown beyond the simple use of EDMS.
Considering these new uses, typical software solutions reached their limits. For instance standard EDMS is usually not able to efficiently manage automated documentation transfer, plans, on-time delivery or responsibilities in case of an accident. As these issues are essential in an engineering project, companies must find better ways for participants to collaborate and organize information.