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Architectural Engineering & Construction
News, information and comments about construction, engineering and asset management

Category Archives: Document control and AEC jobs

Documentary record and EDMS

EDMS: what is a documentary record ?

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Discover the principles of electronic data management and the importance of organising documentary materials

Principles of electronic data management: document, file or documentary information
Documentary record is one of the central elements to fully understand what an Electronic Document Management System (EDMS) is. One of the goals of an EDMS is to organise documentary material. Thus, being able to file information in “smart” trees adapted to the company is essential.

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Manage document workflow: a solution to be more competitive

Manage document workflow

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Projects involve an increasing number of internal and external participants, resulting in more complex data. Engineering projects have a growing requirement for traceability, also increasing the amount of data to be managed. This is not only about documents anymore but also about lifecycles, workflow, approval processes, changes etc. Managing documents has grown beyond the simple use of EDMS.

Considering these new uses, typical software solutions reached their limits. For instance standard EDMS is usually not able to efficiently manage automated documentation transfer, plans, on-time delivery or responsibilities in case of an accident. As these issues are essential in an engineering project, companies must find better ways for participants to collaborate and organize information.

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change management

The importance of change management

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For many people, efficient project management is about filling a central repository with data and documents. This is a first step, but change management is also important.

In industrial engineering and construction, everything is about “change” and evolution innovation, development, modification etc. A data repository is a single version of the truth at a specific time but not at all time! The key is less about what is the information at a specific time than how it evolves.

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Document controller

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Our guest today is Jean-Roch Martin, Head of PLM projects for engineering and complex systems market segments. He will talk about one of the key positions he works with on a daily basis: Document Controller.

Document Controller is a key position in engineering projects. Unlike information officers or designers (documentary production), document controllers mainly organize documents workflow. This key staff is in charge of defining the documents coding and processes to exchange with subcontractors.

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HSE coordinator

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HSE coordinatorSafety and Environment coordination became mandatory to enhance safety on construction sites and public works. In construction and civil engineering, the HSE coordinator works with the project manager regarding safety and health issues.

It is important that HSE coordinators are involved in a new project from the pre-project phase. They implement safety and health criteria in the design, construction and maintenance stages to ensure workers protection.

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Construction economist

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In construction, money is what make the world goes around. Being able to assess how much a project costs and efficiently measure ROI are crucial points before signing a new contract. All along the project, it is also important to follow up advancement and budget.

Construction economists are part of building engineering such as architect or technical teams.

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